Personal Assistant to MD

Requirements & Summary




Company: NES Fircroft
Skills: Secretarial or Administrative
Education: Tech/Vocational Cert/Apprenticeship
Employment Type: Full Time Salaried Employee
Salary: Salary to be Discussed with Potential Candidates
Location: London, England, United Kingdom





Job Title: Personal Assistant to MDDepartment: Managing DirectorLocation: LondonReports to: Managing DirectorPurpose: To provide dedicated Personal Assistance and administrative support principally to:The Managing Director (MD)The Compliance Officer as part of the MD OfficeAnd during Management visits, provide PA assistance to:CEO and any Senior Executives during their meetings in the London officeCovering the following areas:PA/Secretarial supportAdministrative supportTravel and meeting arrangements for the MD.Appropriate document management and maintenance and update of Departmental recordsAny other tasks as required by the MD and by visiting Senior Management.Main Accountabilities and Responsibilities:To maintain the MD's diary.To act as point of contact for the MD.To arrange meetings and video-conferences for the MD and for visiting Senior Management during their visits.To prepare internal and external correspondence, writing and screening emails for the MD. Arrange catering service and material orders for the department.To make accurate travel and accommodation arrangements for the MD.To validate travel related invoices for correctness and to keep the department's travel spreadsheet up to date.To organise catering for in-house meetings in the Board Room for the MD and for visiting Senior Executives if required.To organise corporate events, such as Annual IP Dinner if required and MD's corporate teambuilding lunches or dinners.To maintain the MD department's stationery supplies, MD filing system, managers weekly attendance records and other documentation ad hoc.To be responsible for coordination of bookings for the Board room and other offices on the Senior Management floor.To process all expenses including monthly reconciliations of corporate business credit card statements for the MD.To ensure completion of compliance for MD's meetings with Public Officials and Relative Persons. Adherence to company compliance, policies and procedures.To carry out any other tasks as required by the MD and visiting Senior Executives if required.To ensure full adherence to the Company's Health, Safety and Environment policies, procedures and standards.To fully comply with Code of Ethics and Law 231 principles.Main Interfaces (relationships): INTERNAL (company, no reporting line):Managing Director, UK Senior Management TeamH.Q. in Milan and RomeOther Divisions, Subsidiary Executives and staffEXTERNAL (external):Senior personnel from other Oil & Gas companies and/or Government AgenciesItalian Chamber of Commerce and Industry in UKItalian Embassy in LondonTravel agentChauffeur Services companyEducation & Professional Qualifications:Educated to A Level or equivalent. Possess a formal PA/secretarial qualification.Required Experience and Technical Competencies (relevant experience and technical skills):Fluency in Italian (advantageous)Fully familiar with PC based software, for example, MS Office SuitePrevious secretarial experience and experience of working at Senior Management level.With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.



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London, England, United Kingdom London, England, United Kingdom

Human Resources

Full Time

candidate to apply via our website

Published On 01-07-2022