Administrative Assistant

Requirements & Summary
Company Details




Company: Oceaneering
Skills: Secretarial or Administrative
Education: High School/Secondary
Location: Dunfermline, Scotland, United Kingdom





Company Profile Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. Position Summary To provide administrative support to the Senior Management Team and wider team as required. Duties & Responsibilities Functions ESSENTIAL Assist with meeting coordination, including booking meeting rooms, arranging catering, organising personal protective equipment (PPE) for visitors, visitor access and passes. New hire support - arranging access to clock-in system for hourly paid staff. Arranging Forth Ports passes, door swipes Arranging monthly leadership safety activities (HSE Joint STOP audits and Joint Life Saving Rule Verification audits) Assisting with arranging employee events Sending expediting reports to suppliers and coordinating responses Raising requisitions Distributing incoming mail and point of contact for external voice messages Arranging taxi bookings Maintaining SDS-R organisational charts Providing administrative support to the senior management team as needed Safety Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable to ensure a safe working environment. Other Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems. Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company. Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment. Supervisory Responsibilities This position has NO direct supervisory responsibilities. Reporting Relationship • Reports to site General Manager. Qualifications REQUIRED • Proficient in the use Microsoft Office • Previous experience in an administrative role DESIRED • Recognised qualification in Administration Knowledge, Skills, Abilities, and Other Characteristics • Good communication skills • Strong organizational skills • Integrity and confidentiality • Good attention to detail • Confidence in dealing with a wide range of people Closing Statement We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.




Oceaneering pushes the frontiers of deep water, space and motion entertainment environments to execute with new, leading-edge connections to solve tomorrow’s challenges, today.
 
As the trusted subsea connection specialist, our experience combined with the depth and breadth of our portfolio of technologies allows us to engineer solutions for the most complex subsea challenges. From routine to extreme, our integrated products, services, and innovative solutions safely de-risk operational systems, increase reliability, and enable a lower total cost of ownership.
 
We are connecting what’s needed with what’s next as the world’s largest ROV operator and the leading ROV provider to the oil and gas industry with over 300 systems operating worldwide. With our safety-focused and innovative approach, we responsively and decisively react to subsea challenges while providing solutions swiftly and efficiently.

 



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Dunfermline, Scotland, United Kingdom Dunfermline, Scotland, United Kingdom

Human Resources

Full Time

candidate to apply via our website

Published On 22-02-2024